You will provide full PA support to 2 senior Directors and will have at least 3 years proven experience of working at this level.

Diary
Travel
Presentations preparation
Task management
Time management
Small events

Please submit your cv asap as interviews will take place early wc 23rd April.

Ideally you will be of graduate calibre and also have experience in project administration.

The Programme Administrator is responsible for assisting with the management and support of nominated Working Group and Project activities.

Role and responsibilities

* Provide administrative support to Senior Project Directors, Project Directors, Project Managers, Working Group Directors and Coordinators
* Deal with administrative queries relating to working groups and project teams
* Manage administration of procedures and documentation on the on-line repository including:
* Creation of group meeting information
* Numbering and control of input documentation
* Upload documentation to appropriate web pages
* Maintain working group and project team mailing lists
* Organisation of group meetings and conference calls, including defining meeting requirements; venue selection and booking; sending meeting invitations and agenda planning.
* Manage attendee lists and registrations and oversee the meeting logistics and operations.
* Assist the Project Leaders, Project Managers and Co-ordinators in follow-up activities that arise from meetings.
Manage travel and accommodation arrangements as and when required

Criteria for Selection

* A good team player with flexibility to work on multiple projects simultaneously and reacts to fast changing circumstances and priorities
* Have a good telephone manner, writing skills, and the ability to develop and communicate instructions clearly
* Be proficient (intermediate level or above) in the use of Microsoft Word, Excel, and PowerPoint
* Understand cultural diversity and tailor behaviour and communication style when dealing with people of different cultures
* Working knowledge of project management processes and principles would be an advantage

Personal and Behavioural Attributes

* Ability to prioritise issues in order of importance and urgency for action/escalation
* Motivated, goal-oriented, proactive, reliable and confident.
* Shows commitment to corporate goals and meeting the needs of customers and members.
* Relates to internal and external customers in a business-like friendly manner and is flexible when asking customers to action requests.
* Delivers accurate, professional, clear and concise communications of a consistently high quality
*

My client is a global organisation and they are looking for a PA to support their Chief Strategy Officer. There will be extensive organisation of travel and itineraries, often at short-notice.

Key responsibilities
Diary Management
Booking International Travel
Creating travel itineraries
Compiling and reviewing reports
Ad hoc requests from the CTO/CSO and Departmental Senior Directors these can relate to travel enquiries, gathering information on visa requirements, assisting in formatting and reviewing presentations and setting up meetings.

The role can be a varied one with no two days the same, the ideal candidate after initial training will need to think on their feet and react to urgent and last minute requests with minimal supervision.

Person Spec;
* Experience of working in a Senior PA role.
* Experience of working in a fast paced commercial, professional department.
* Experience of liaising with other Senior Directors and their PAs
* Must have advanced knowledge of MS Word, Outlook and Powerpoint with basic Excel.
* Must be pro-active and extremely organised.
* Flexibility - must be able to deal with different levels of workload
* Must have good written and oral communication skills.

* Provide high-quality, effective and timely advice to managers and staff on a variety of HR matters, including, but not restricted to, performance management, disciplinary and grievance matters, pay and benefits, maternity and interpretation of policies and procedures.
* Provide an HR Business Partner role to the Finance department (and any other departments as required), assisting with their HR related projects and initiatives.
* Manage the full recruitment process of temporary or permanent admin staff including liaising with agencies, logging and reviewing cvs and carrying out interviews.
* Undertake and assist with HR projects and initiatives.
* Assist with research and organisation of training courses, following up on the training highlighted in this year’s appraisals.
* Carrying out ad hoc research as and when required.
* Provide ad hoc statistical reports when required

Person Spec;

* Previous experience as a broad-based HR practitioner gained in a fast-paced commercial, professional environment.
* Experience of dealing with all levels within the organisation up to including the board.
* Up-to-date working knowledge of UK employment legislation.
* Preferably a graduate member of the CIPD or working towards the qualification.
* Must have advanced knowledge of MS Word, Excel, Powerpoint and Outlook
* Must have excellent attention to detail and accuracy.
* Must be highly organised. Must be able to self manage and prioritise own workload.
* Must be able to use own initiative.
* Must be able to work well under pressure.
* Must have good written and oral communication skills and be able to communicate with people at all levels in the organisation and externally.
* A good team player
* Flexibility - must be able to deal with different levels of workload and work longer hours when necessary
* Must possess strong numeracy skills.
* Must want to get more involved and learn more about the Company

Ideally you will be of graduate calibre and also have experience in project administration.

The Programme Administrator is responsible for assisting with the management and support of nominated Working Group and Project activities.

Role and responsibilities

* Provide administrative support to Senior Project Directors, Project Directors, Project Managers, Working Group Directors and Coordinators
* Deal with administrative queries relating to working groups and project teams
* Manage administration of procedures and documentation on the on-line repository including:
* Creation of group meeting information
* Numbering and control of input documentation
* Upload documentation to appropriate web pages
* Maintain working group and project team mailing lists
* Organisation of group meetings and conference calls, including defining meeting requirements; venue selection and booking; sending meeting invitations and agenda planning.
* Manage attendee lists and registrations and oversee the meeting logistics and operations.
* Assist the Project Leaders, Project Managers and Co-ordinators in follow-up activities that arise from meetings.
Manage travel and accommodation arrangements as and when required

Criteria for Selection

* A good team player with flexibility to work on multiple projects simultaneously and reacts to fast changing circumstances and priorities
* Have a good telephone manner, writing skills, and the ability to develop and communicate instructions clearly
* Be proficient (intermediate level or above) in the use of Microsoft Word, Excel, and PowerPoint
* Understand cultural diversity and tailor behaviour and communication style when dealing with people of different cultures
* Working knowledge of project management processes and principles would be an advantage

Personal and Behavioural Attributes

* Ability to prioritise issues in order of importance and urgency for action/escalation
* Motivated, goal-oriented, proactive, reliable and confident.
* Shows commitment to corporate goals and meeting the needs of customers and members.
* Relates to internal and external customers in a business-like friendly manner and is flexible when asking customers to action requests.
* Delivers accurate, professional, clear and concise communications of a consistently high quality
*

As their accounts assistant your time will be split between accounts ledgers and receptionist tasks as you will be required to cover the receptionist’s lunch and breaks.

Accounts assistant duties:

Purchas Ledger
Drawing cheques
Invoices
Office administration

Receptionist duties

Answering the phone
Receiving guests
Meet and greet
Refreshments
Deliveries / Couriers
Post

You will need to have excellent personal presentation as you will be on the front desk. Also you will be numerate but do not require any accounting experience.

Salary £18000

Role and responsibilities
* Manage the diary with sales, partners and marketing to ensure that they maximise utilisation while avoiding double booking.
* Make all visitors feel very welcome, including teas, coffees and coats
* Be proactive in suggesting ways of improving the various processes for booking and greeting Clients
* Participate in the demonstrations
* Tidy up and prepare the rooms for the next visitors
* Coordinate with technical support to ensure they resolve any technical problems that come up
* Participate in marketing events
* Potential to develop into someone that can directly support sales people in leading demonstrations
* Other adhoc duties including other administrative tasks, preparing presentations and supporting the sales admin team

Skills required
* Warm and energetic - able to make people feel welcome when they arrive and to be a welcome face.
* Able to deal with frantic periods of activity (greeting, joining demos, tidying) while remaining calm
* Powerpoint and Word skills
.

As you will be the first point of call for their clients you must be really well presented and well spoken with a fun and bubbly outlook on life.

? Order stationery for the company.
? Key Contact for all office related maintance, suppliers, communicate with said office on regular basis to ensure everyone has what they need.
? HR in terms of Holiday diaries: Staff contact sheets, Fire and Safety etc
? Make sure new staff have desk, chairs, computer etc
? Answer the phones
? Get milk and papers every day
? Look through the papers and magazine every morning
? Make sure office is tidy
? General office duties
? Post (tracking deliveries)
? Filing
? Ordering cars and bikes
? Deal with Invites for clients
? Make Tea and Coffee
? Sending back samples to clients
? Keeping diaries
? Organizing calls
? Booking restaurants
? Running errands