All basic accounting duties including:

Receiving invoices
Purchase Ledger
Drawing down cheques and BACS payments
Internal control
Dealing with clients in regard to unpaid invoices and following up on these

My client is looking for a bright individual who wants to get involved and learn about the business. This would suit a first jobber, possibly graduate, looking to gain experience in the office or someone who want their first job in accounts with a view to progressing in the profession.

This role is supporting three Asset Managers and two Analysts

SUMMARY OF DUTIES

· Arranging meetings via outlook including inviting external guests and liaising with other secretaries.
· Typing reports, documents and letters. 
· Maintaining contacts - ensuring contact details are kept up-to-date.
· Answering telephone calls and dealing with them accordingly.
· Managing internal filing system for the department.
· Assisting in day-to-day matters and giving general support where needed.
· Logging invoices and following procedure to ensure payment.
· Executing legal documents and maintaining a record.
· Preparing and amending slide presentations.

· Experience of working in a similar secretarial/admin role.
· Must have an excellent attention to detail and accuracy.
· Flexibility - must be able to deal with different levels of workload
· Must have advanced knowledge of MS Word, Outlook with basic Powerpoint and Excel.
· Must be able to self manage and prioritise own workload.
· Must have good written and oral communication skills.
· Must be a good team player.
· Must possess reasonable numeracy skills.
· Must be able to use own initiative

This is a very varied and interesting role which will keep you on your toes throughout the day and is a true all-rounder role.

General Office Admin

PR
Key member of PR team
Liaising on day to day basis with drivers and booking PR.
Assist in providing client quotations when required, assist in organising PR events.
Liaising with clients by email and telephone when required.
Making payments + general admin associated
Liaising with Operations on a daily basis

Sales Support

Preparing/assisting with PowerPoint presentations to support Sales Team
Sourcing key sales personnel
Monitoring competitive activity & updating Excel sheet
Sourcing leads in the Marketing press

Photography
Arranging photo shoots for all campaigns to include London & Regional, liaising with photographers, drivers, the Sales Team and clients.
Maintaining Photo Schedule and updating Photo Library & Website

PA
Assisting MD with specific requests

Website
Involved in updating the website and liaising with the Marketing team.

Field Day have an incredible array of acts lined up that will ensure that you’ll have no choice but to mark the date for one of this summer’s truly essential festivals firmly in your diary. Brought to you by London’s most forward thinking and bold promoters - Eat Your Own Ears, Adventures In The Beetroot Field, Bugged Out! - Field Day will once again deliver the freshest line up of bands and DJs of the 2010 Festival season, plus the Village Mentality, village fete area complete with Brass Band, tug o’ war, sack racing and much more.

Starting with a bang, Field Day are proud to announce that Grammy award winning Gallic indie-pop sensations Phoenix will be headlining 2010’s event. With their fourth album ‘Wolfgang Amadeus Phoenix’ gathering accolades left right and centre, whilst continuing to bowl over their fans and win them a whole new audience of admirers, the band’s irresistible blend of strutting disco and blissful euphoric pop all topped off with their effortless insouciant indie vibe will be the perfect end to what promises to be Field Day’s most amazing event yet.

http://fielddayfestivals.com/

£33.33 per ticket

SW4 and Get Loaded unite for this new, two day dance fest to see off your summer. Head South of the river to throw some shapes to Dutch trance supremo Van Buuren. He’ll be well supported by progressive house and Bedrock Record honcho Digweed, trance cadet (and recent Madonna collaborator) Oakenfold, old school acid raver Josh ‘Higher State of Consciousness’ Wink and BBC radio DJ Judge Jules will all be making Clapham Common feel like Ibiza.

Special offer now only £22.99

http://www.ambassadortickets.com

My client seeks an intelligent and energetic Events Manager, reporting to the Senior Events Manager. The main purpose of the role is the management, planning and execution of conferences and events, incorporating project management, operational planning, logistics and liaison with internal and external departments. The Event team works alongside the Exhibition team who are responsible for the delivery of the exhibition elements of their events.

This role is slightly different from standard Event Manager positions as the candidate is required to take overall project management of events rather than just pure operational responsibility.

These events are LARGE SCALE and GLOBAL. You must have experience in working in an international field.

Main responsibilities include, but are not limited to,:

Project managing all elements of an event including standard event planning and liaising with internal suppliers

Project plans and critical paths for each event, with clear financial and operational milestones highlighted.

Supplier management

Internal seminars/meetings, signage, gala dinners and Awards.

Risk Assessments

Financial management budget management including management of tenders, quotes, purchase orders and invoice payment.

Operational management

Assistance: The Conference Business/Event Department is extremely busy constantly working to tight deadlines and embarking on new projects. Under the direction of the Head of Events and the Operations Director, this person will be required to provide additional assistance on other project components as  required

Resource management:  Junior Event Managers and/or temporary staff as required.

Your experience:

Considerable experience in an Operations role, focussing on event management (to include, but not limited to, conferences, seminars, awards and gala dinners) within a commercial environment.

* Must have experience in International Events (including conferences, congresses, seminars and/or awards programmes)

* Strong event project management is an essential requirement, including the preparation of project plans and the ability to plan and execute a number of events/activities simultaneously.

* Excellent interpersonal skills, and solid experience of working with people across multiple offices, preferably across different locations. Flexibility to take on and assist in team members’ projects during periods of pressure is essential.

* Comprehensive budget management experience, in particular management of large budgets, with excellent working knowledge of MS Excel * Contract negotiation and supplier management experience.

* Must be able to work under pressure and to tight deadlines

* Superior verbal, written presentation skills and the ability to effectively communicate with all levels of employees, customers, vendors across international boundaries.

* Cultural awareness within the different markets

* Be proficient (intermediate level or above) in the use of Microsoft Word, Excel, Outlook and PowerPoint
APPLY HERE

· Provide high quality secretarial support;
· Running diary;
· Client contact;
· Making all travel arrangements which includes, organising currency, etc;
· Personal work e.g. arranging social events, booking hotels for holidays, etc;
· Flexible and willing assistance to “muck in” with whatever is required.
· Proactive and using initiative.
· Language skills would be an advantage.
· Able to multi-task in a busy environment.

Role is to start at the end of May

Benefits
Season Ticket Loan, Annual Bonus, 20 days holiday

Hours are 9-6.30pm Thursday and Friday ongoing until at least January 2011

Duties as follows:

Answer calls promptly and in a polite and well spoken manner
Meet and greet visitors and VIPs
Manage 12 meeting rooms and liase with kitchen staff using outlook
Ensure reception area is neat and tidy and maintain flowers
Any ad hoc admin function as requested
Helpful and cheerful manner at all times
Polished presentation