My client is a world renowned organisation based in the city. They are looking for a strong PA to support their CFO and COO.

The company is going through a period of great change and so this role will become a busy and vital support system for both directors to assist with multiple projects that are currently underway.

This is currently a vacant post and so candidates are being seen for both contract and permanent roles.

SUMMARY OF DUTIES

* First point of contact for all incoming calls and correspondence.
* Diary management - arranging meetings/ conference calls and booking meeting rooms.
* Managing and organising regular meetings, collating and agreeing the agenda, ensuring following up in the required timescales.
* Email management - proactively assessing their emails, taking appropriate action, forwarding information as required and filing.
* Reports - typing reports, letters, minutes, agendas.
* Presentations - Preparing presentations (Powerpoint), collating information and pulling together reports in a timely manner.
* General administration - photocopying, scanning, binding documents, filing, expenses, payment of invoices, ordering equipment.
* Build, develop and manage relationships with all internal and external stakeholders.
* Travel arrangements - organising flights, hotels etc.
* Organising private arrangements as and when necessary.
* Maintaining contacts - ensuring contact details are kept up-to-date.
* Arranging corporate lunches and external events
* Covering for CEO and Group HR Director’s PAs when absent, as required.
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This is an exciting opportunity to join a large organisation supporting 2 senior members of the HR team. Based in the city you will be supporting the (in-house) Head of Executive level Recruitment and the Global Head. This is initially a 3 month contract with a view to extension. You will ideally be available immediately.

Strong administrative and PA skills are required.

Ideally you will be of graduate calibre with a couple of year’s experience.

Duties will include:
- general PA duties
- diary management
- interview coordination
- travel arrangements
- presentations
- general office administration
- dealing with preferred supplier lists
- conference coordination

£24000-£28000

1 year contract with a view to permanent. Starting immediately.

World renowned business based in the city is looking for a Training and Graduate Administrator to work with their Global HR team in supporting the recruitment and training of graduates to the business.

You will provide HR support with regard to all processes and plans, updating, maintaining and reporting.
Respond to queries - first point of contact
Have an understanding of qualifications, work permit regulations and requirements.
Book events at universities and be the face of the organisation on campus.
Carry out all HR admin support as necessary for the projects and managers; diary management, boking of venues, catering etc.
Carry out all basic liaison with academia and careers services as required (advertising, careers fairs, open days)
Coordinate training planning - Making all necessary arrangements for Grad and student inductions.
Handle applications, arrange interviews, assessment centres etc.
Liaise with internal mentors and managers to identify and plan placements.
Budget tracking and administration.

£25000- £30000

Requirements:
Minimum A Level standard or equivalent
Proven experience in either an HR recruitment or Graduate administrative role
PC literate with proven proficiency in MS Office including Excel and Project. Experience of using access databases would be ideal
Experience of using HR databases

Working in the purchasing team you will be part of a team of 7 assisting the purchasing team for this fantastic technological company based near to Richmond Upon Thames.

You will be dealing with customers and suppliers on a day to day basis to ensure that all the equipment is ordered and delivered on site within the time frames specified.

Role and Responsibilities
1. Entering sales orders onto the system.
2. Assisting with box drop orders and service repair orders.
3. Liaising with suppliers on pricing, delivery, etc.
4. Liasing with Project Managers and working to deadlines.
5. Keeping track of orders and chasing up back orders.
6. Assisting with returns from projects back to the suppliers.
7. Other duties as and when required, including filing, answering the phone and general office duties.

Skills required
1. Good communication skills.
2. Previous purchasing experience.
3. Excellent organisation skills and the ability to prioritise work load.
4. Attention to detail.
5. Experience in office administration
6. Competent on excel

£18000-£23000

My client is a FTSE 100 company based in the West End. We are looking for a Maternity Cover PA to support their Senior Directors and team for approximately 10 months. They are a fantastic forward thinking and innovative organisation to work for and very well respected amongst their business peers.
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An exiting opportunity to join a small, dynamic team working within the IT Industry. The position is ideally suited to a candidate seeking a challenging varied role within a busy office with opportunities to be involved in supporting the Sales Team and dealing with Accounts Payable / Receivable Administration. Good, logical administration skills, coupled with an excellent customer / telephone manner are essential.

Your varied responsibilities will be to work as part of a Sales Support Team, working for the Sales Director, with regards to liasing with and quoting customers, loading sales orders, purchasing, logistics and payment chasing as well as being the first point of contact for incoming customer enquiries. In addition, the role will also require handling of Accounts Payable / Receivable tasks, working closely with the Finance Director.

The ideal candidate will have had experience in similar Support/Administrator position. Existing knowledge of the IT industry not essential although obviously beneficial. You will have excellent communication and organisational skills, be able to perform under pressure and have the capability to work on their own initiative or as part of team.

The successful applicant will be rewarded with an interesting and varied role within a flexible company and will have the opportunity to make a major impact on its ongoing success.

Salary circa £20k

My client is a global association based in the City. They are looking for a diligent and switched on candidate to assist them with their Membership Database.

The role will require someone who is happy to work on repetative tasks and someone who would gain satisfaction from seeing a task through to completion. Although this is a database role, you will be required to have a lot of interaction on the telephone and via email and so you will need to be eloquent and have a high level of written English.

You will be contacting people of different cultures and foreign language speakers so diplomacy and understanding is required.

The role is initally for 3 months and will be ideal for someone lokoing for a short-term role to keep them busy over the Christmas period! Please see below for job description.

Database Administration
* Working across numerous systems.
* Cleaning and updating member contact details - individuals and organisations.
* Undertaking research projects to verify existing contact details and/or to find out new contact details (involving web research and extensive emailing and telephone calling)
* Working with data from multiple sources, including detailed work with Excel spreadsheets
* Logging and investigating email undeliverables, and updating email address details wherever possible
* Investigating/correcting basic data irregularities (spelling, address format etc)
* Actioning telephone calls/emails requesting data changes
* List checking/matching/de-duplicating
* Data entry/cleaning tasks as required
* Ad-hoc database projects

Competencies/Skills
Essential
* Must have some database/excel experience, although full training will be given
* Excellent attention to detail, especially accurate data entry skills
* The ability to multi-task and maintain a high standard of work whilst doing repetitive tasks
* Excellent desktop/IT skills - particularly MS Excel, Word and Outlook
* Good communicator - both verbal and written. Confident in dealing with a variety of people, including senior executives
* Self motivated
* Good telephone manner

Desirable
* Experience of dealing with international customers would be an advantage
* Experience working in the mobile telecoms or other ICT sectors is an advantage - but not essential
* Basic knowledge of data protection issues would also be advantageous

£10 - £11 per hour

Document Administrator/ receptionist

HOURS - 9.30am to 5.30pm

OVERALL PURPOSE OF THE JOB:

To ensure that all legal and Company documents are checked, marked up and signed by the correct parties and returned in the required timescales and to provide break cover for reception.

SUMMARY OF DUTIES

* Arrange for Legal and Company documents to be signed by the correct internal parties before being returned to the lawyers or other external organisations, ensuring that this is carried out in the required timescales.
* Provide cover for reception during the receptionist’s morning and lunch breaks.

KNOWLEDGE AND SKILLS REQUIRED

* Experience of working in a similar admin role.
* Flexibility - must be able to deal with different levels of workload and work longer hours when necessary
* Experience with dealing with legal documents. Some knowledge of property law would be an advantage.
* Must have advanced knowledge of MS Word, Outlook and Excel.
* Must have an excellent attention to detail and accuracy.
* Must be highly organised. Must be able to self manage and prioritise own workload.
* Able to deal with peaks and troughs of workload.
* Must have good written and oral communication skills.
* Must be a good team player.
* Must be able to use own initiative.
* Must be able to work well under pressure and meet tight deadlines.
* Must be confident to deal with Senior Board Members and Executive Members of staff.
* Experience in a busy front desk/switchboard role would be an advantage